Event Management Tool


The calendar of events you have to organize is well-stocked? mailworx supports you with an event management tool, that will simplify the communication with your guests before and after the event in every respect. It is available as a fully integrated add-on for the email marketing software mailworx.

Flexible registration process for your events

FORMS FOR REGISTRATION & SURVEYS

Create registration forms suitable for your events with mailworx. Choose the form fields from the drop down menue (for using existing fields of your email marketing database) or define new fields for the event's purpose. Whenever there is a new registration or a new entry on the waiting list, the system will automatically send you a notification if you like to. And after the event? Use the mailworx forms to conduct a survey with all participants.

OPTIONS OF REGISTRATION

Adjust the process of registration as it is required for your event. The number of attendees is limited? Just define how many guests you'd like to come, if and how many accompanying persons are allowed or if there should be a waiting list. You can also decide to set a deadline for the registration.

Event communication

PLANNING AND AUTOMATION OF CAMPAIGNS

For a clear structure there is an event timeline with milestones of communication (pre-announcement, invitation, reminder, event, follow-up). Decide yourself if you prefer to send your campaigns straight away, schedule them or reference them to the event. Plan your invitation campaigns, reminder and follow-up messages ahead so you can focus on other organizational issues.

USE EVENT GROUPS FOR YOUR COMMUNICATION

Another advantage of the mailworx event management tool is the flexible selection of recipients. You can either choose subscriber groups (to define your target group for the invitation) or event groups, which are automatically generated according to the registration status (f.e. send your reminder to the event group "invited subscribers without reaction") to improve the efficiency.

Guest& Waiting List Management

LIVE REPORTING OF THE REGISTRATION STATUS

A quick look at the guest list gives you a perfect overview. How many invitees agreed to come? Maybe some of them have to wait because all seats are taken! You will also see who among your invitees didn't react at all. After the event you are able to differentiate between those who actually attended the event and those who registered but didn't show up and decide whom of them should receive your follow-up campaign.

EVENT APP & QR CODE TICKETS

Send a digital QR code ticket to guests who registered for your event. The ticket will be automatically generated and is available as pdf. Use the mailworx event app for a stress-free check-in. Scan the QR code or select the visitor form the digital guest list. Also new guests can be added retrospectively.